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Chargeback protection that fights for you

A chargeback costs you the sale, a fee, and your standing with the card brands. We help you stop many before they happen, fight the unfair ones, and keep your dispute rate low, with a real person in your corner. Here is how it works.

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Three layers of protection

Chargebacks are part of taking cards. The goal is to stop most, win the unfair ones, and keep your rate safe. We help on all three.

Prevent

Stop them before they start

Fraud screening, AVS and CVV checks, clear billing descriptors, and good receipts head off the disputes that never needed to happen.

Catch early

Resolve it before it becomes a chargeback

Where alert programs are available on your setup, you can hear about a dispute early and resolve it, before it turns into a formal chargeback and a fee.

Fight

Win the ones that aren’t fair

When a dispute isn’t right, we help you build the evidence and submit a strong, on-time response, so a winnable case isn’t lost on a deadline.

Chargebacks: a dispute, panel by panel Five storyboard panels from the business owner's side. One, you make a sale at the terminal, with prevention habits in place. Two, the customer calls their own bank to dispute it instead of asking you for a refund. Three, your phone buzzes with an early dispute alert, where available on your setup. Four, you fix it with a refund on your terms, or fight it with evidence by the deadline, with our help. Five, fixed early means no chargeback and no fee; fought means the funds were pulled back with a chargeback fee and the card brand decides. Deadlines, fees and rulings are set by the card brands. FROM YOUR SIDE OF THE COUNTER Deadlines, fees and rulings are set by the card brands 1 PREVENT You make a sale The card is charged and the customer heads home. Fraud screening, AVS and CVV, clear descriptors and good receipts. 2 THEIR BANK They call their bank A dispute with their own bank, instead of asking you for a refund. 3 CATCH EARLY Dispute alert Order #1042 Your phone buzzes An early dispute alert, where available on your setup. You can act before it is a formal chargeback. 4 or FIX IT FIGHT IT Fix it, or fight it Fix: a refund on your terms. Fight: proof the charge was valid, by the deadline. We help build it and file it on time. 5 HOW IT ENDS Fixed early No chargeback, no fee. No paperwork. Fought + CHARGEBACK FEE Funds were pulled back. The card brand decides. Either way, you are not doing it alone. LEGEND The moment that changes the ending Where we help you A cost an alert can avoid Alerts depend on what is available on your setup. A strong, on-time response improves your odds, but there is no guaranteed win.

What a chargeback actually is

A chargeback happens when a customer disputes a charge with their own bank instead of asking you for a refund. The bank pulls the money back out of your account while the dispute is reviewed. It isn’t the same as a refund you choose to give, and it is more expensive.

A single disputed sale can cost you three ways at once: the amount of the sale, a chargeback fee added by the card networks, and often the product or service you already delivered. And if too many of your transactions get disputed, your chargeback ratio climbs, which can put your whole account at risk. That is why prevention is worth real attention.

Why chargebacks happen

Most fall into four buckets. Knowing which is which tells you how to stop them.

True fraud

A stolen or counterfeit card is used and the real cardholder disputes it. Fraud screening, AVS, and CVV checks stop most of this before it happens.

Friendly fraud

A real customer disputes a purchase they actually made, often because they didn’t recognize the name on their statement or forgot a subscription. The most common type, and very preventable.

Confusion

An unclear billing descriptor, a surprise renewal, or a charge the customer can’t place. They call the bank instead of you.

Service disputes

Item not received, not as described, or arrived late. Clear policies, tracking, and fast replies head most of these off.

How to prevent most of them

The majority of chargebacks are preventable with a few habits:

  • Use a clear billing descriptor. Your business name on the customer's statement should be one they instantly recognize. This alone prevents a lot of friendly fraud.
  • Keep proof. Itemized receipts, delivery or pickup confirmation, signatures, and a record of any conversations.
  • Screen for fraud. Turn on AVS and CVV checks and use the fraud tools in your setup, especially for online and keyed transactions.
  • Make refunds easy and answer fast. A customer who can reach you’ll ask for a refund instead of calling the bank.
  • Remind subscribers before you bill. A quick heads-up before a recurring charge stops the "what is this?" dispute.

When you do get one, fight it the right way

If a chargeback isn’t fair, you can respond. It is called representment: you submit evidence that the charge was valid. The keys are simple but strict, you must meet the deadline and include the right proof.

We help you build that response, gather the evidence, and submit it on time, so a winnable dispute doesn’t get lost on a technicality.

Fraud screening toolsAVS, CVV, and risk checks to stop bad transactions up front.
Dispute helpWe help you assemble and submit a strong, on-time response.
Ratio monitoringWe watch your chargeback ratio so it stays clear of the risky thresholds.
A real personSomeone who knows your account picks up.

Chargeback questions, answered plainly

What is a chargeback fee?
When a customer disputes a charge with their bank, the card networks add a chargeback fee on top of the amount being pulled back. So a disputed sale can cost you the sale amount, the fee, and often the product or service you already delivered. We lay out the fee in your setup before you sign.
What is friendly fraud?
It is when a real customer disputes a purchase they actually made, sometimes because they forgot a subscription, didn’t recognize the billing name on their statement, or changed their mind. It is one of the most common chargeback types, and a clear billing descriptor and good receipts prevent a lot of it.
Can I win a chargeback?
Often, yes, if you respond on time with the right evidence: receipts, delivery confirmation, signed authorizations, and communication records. The card brands make the final decision, so there is no guarantee, but a strong, on-time response improves your odds, and we help you put it together.
How many chargebacks are too many?
The card brands watch your chargeback ratio, the share of your transactions that get disputed. Cross a threshold (commonly around one percent) and you can land in a monitoring program with extra fees and account risk. We help you watch the ratio and keep it low before it becomes a problem.
Does AllProPay handle chargebacks for me?
We help. You get tools to screen for fraud, alerts where available, help preparing your dispute response, and a real person to walk you through it, plus monitoring so your ratio stays healthy. The card brands make the final ruling, so we don’t promise wins, but you aren’t doing it alone.

Worried about chargebacks?

Tell us how you sell and we’ll set you up with the right fraud tools and a plan to keep disputes low. Free, no pressure.

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